JOB OPPORTUNITIES

We are seeking an organized, reliable, and compassionate Executive Assistant to support the Executive Director of Resilience Montreal. This key role involves a wide range of administrative and operational duties and offers the opportunity to contribute meaningfully to the well-being of our community.

Duties and Responsibilities

  • Manage the Executive Director’s calendar, appointments, and meetings

  • Support workflow, ensuring deadlines and tasks are met accurately and efficiently

  • Maintain charts and schedules for funding deadlines and reports

  • Help prepare funding applications and correspondence

  • Coordinate our annual fundraiser and assist with year-round fundraising efforts

  • Attend meetings with the Executive Director, take minutes, and provide summaries

  • Represent the Executive Director in meetings when required

  • Respond to communications and follow-ups as delegated

  • Draft memos, emails, and reports for internal and external use

  • Schedule staff training and meetings

  • Assist with strategic planning and organizing Board and Annual General Meetings

  • Prepare documents, resolutions, and communications for Board and PSOC

  • Arrange travel and complete per diem forms

  • Maintain and improve filing and organizational systems

  • Be available for urgent communications outside office hours, as needed

  • Perform other duties as assigned by the Executive Director

Qualifications

Skills and Attributes

  • Excellent written and verbal communication skills

  • Strong organizational and time-management skills

  • High level of discretion and professionalism

  • Comfortable in a dynamic, fast-paced environment

  • Respectful of and able to work with culturally diverse Indigenous communities

  • Bilingual (English/French) required

  • Indigenous language skills an asset

Education and Experience

  • Bachelor's degree in Business Administration or related field

  • Minimum five (5) years of relevant work experience

  • Experience in the non-profit sector

  • Grant writing experience

  • Proficiency with Microsoft Office, Google Workspace, and Zoom

How to Apply

Please send the following to hr@resiliencemontreal.com:

  • A letter of intent

  • Your resume

  • Two professional letters of reference

Indigenous applicants will be given priority.
Only applicants selected for an interview will be contacted.